Administration and Supply Chain Specialist Ireland and UK

Key Responsibilities

• Management of customer orders (creation, shipment, documents preparation)
• Perform export screening where necessary
• Track product/order status and prioritize orders to business needs
• Track deviations
• Create suppliers and customers master data forms
• Create PO and follow up on PO (internal approval, supplier acknowledgement)
• Monitor incoming material shortages, solve receiving discrepancies, invoicing issues and supplier corrective action plans
• Receive and check deliveries, coordinate with couriers
• Create customer invoices
• Manage credit note requests
• Book supplier invoices
• Perform monthly accounting tasks
• Reconcile supplier/customer statements
• Manage credit collection process
• Process travel expense reports
• Prepare and support VAT declaration
• Prepare monthly SignOff reconciliation
• Prepare reports and comments upon request
• Act as liaison between local office and other departments/customers
• Work with Quality for vendor management
• Act as liaison between payroll office and employees
• Prepare for fairs and trades when needed
• Maximize processes within the ERP system
• Continuous improvement and knowledge management

Requirements

Education

Bachelor's degree or equivalent combination of education and experience

Experience

3+ years

Required Skills

• Proficiency in Microsoft Office & Outlook
• ERP experience (preferred)
• Excellent communication skills
• Organizational skills
• Planning skills
• Problem-solving skills
• Follow-up skills
• Ability to work effectively as a team player
• Ability to meet deadlines and work under time constraints
• Capability to gather/consolidate information from multiple sources