Administrative Specialist (IS-301-12)

Key Responsibilities

• Budget management and financial reporting for HEAD projects
• Prepare annual budgets and monitor monthly expenses
• Create variance reports and revise project budgets
• Prepare 533 monthly and quarterly reports
• Initiate division requisitions and monitor expenditures
• Generate travel authorizations and manage travel expenses
• Support proposal preparation and submission
• Coordinate with subcontractors
• Manage purchase orders and credit card transactions
• Conduct monthly account reconciliation

Requirements

Education

Master's degree or equivalent graduate degree OR Bachelor's plus relevant experience

Experience

One year specialized experience equivalent to grade 11

Required Skills

• PeopleSoft
• Concur
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Financial management
• Budget administration
• Project administration
• Analytical skills
• Organizational skills

Benefits

• 403(b) Retirement Plan
• AD&D Insurance
• Commuter Assistance
• Dental Insurance
• Flexible Spending Account
• Health Insurance
• Life Insurance
• Transit/Commuter Benefits
• Annual Leave
• Sick Leave
• Family Friendly Leave
• Museum Store Discounts
• Restaurant Discounts
• Credit Union
• Childcare (Smithsonian Early Enrichment Center)