Executive Assistant

Key Responsibilities

• Screen, direct, and process phone and electronic inquiries
• Prepare minutes, emails, internal communications, agendas and other correspondence
• Receive visitors, guests and dignitaries
• Plan and schedule calendars
• Prepare background/briefing materials for meetings
• Research, compile and summarize information for reports or presentations
• Coordinate documents and agendas
• Create and maintain spreadsheets and/or databases
• Assist/manage area-specific processes or events
• Coordinate travel arrangements
• Onboard/offboard new staff
• Initiate purchase requisitions, purchase orders and invoices
• Request Credit Cards for new staff
• Initiate travel and expense claims
• Provide guidance on routine financial transactions
• Reconcile budget statements
• Monitor and record budget variances
• Perform credit card verifications and reconciliations

Requirements

Education

Office Administration Certificate; undergraduate degree preferred

Experience

3-5 years of related experience in a large/complex organization

Required Skills

• Proficiency in Microsoft Office and Google Applications
• Excellent communication skills
• Highly refined people skills
• Exceptional spelling, grammar, editorial, and proofreading skills
• Tact and diplomacy
• Strong commitment to confidentiality and professionalism
• Experience in managing busy calendars and high-volume inbox
• Exceptional work ethic
• Flexibility and ability to take initiative
• Exceptional time management and organizational skills
• High attention to detail
• Excellent record-keeping abilities

Benefits

• Comprehensive benefits package
• Faculty & Staff Benefits