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Assistant Event Coordinator - Job Opportunity at Hire A Host

Burnsville, USA
Full-time
Mid-level
Posted: April 18, 2025
On-site
USD 55,000 - 65,000 per year

Benefits

Comprehensive Health Insurance Package including medical, dental, and vision coverage indicating competitive benefits structure
Flexible Schedule allowing work-life balance adaptation
Employee Discount Program providing service/product savings
Paid Time Off Package demonstrating investment in employee wellbeing

Key Responsibilities

Strategic Warehouse and Inventory Management: Oversee comprehensive logistics operations ensuring optimal resource utilization and equipment maintenance
Personnel Leadership and Development: Direct staff recruitment, training, and performance management while maintaining scheduling efficiency
Event Planning and Execution Strategy: Collaborate with planning team to ensure seamless event delivery and vendor coordination
Client Experience Management: Lead on-site operations while maintaining high standards of service delivery and problem resolution

Requirements

Experience

Proven experience in event logistics, operations, or staff management

Required Skills

Exceptional organizational and time-management skills Strong leadership and communication abilities Detail-oriented with accuracy focus Critical thinking and problem-solving capabilities Proficiency in scheduling software Physical ability to handle equipment Valid driver's license
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Sauge AI Market Intelligence

Industry Trends

The events industry is experiencing significant recovery post-pandemic with increased demand for hybrid and traditional events, requiring coordinators to manage more complex logistics and safety protocols Technology integration in event management is becoming crucial, with scheduling software and inventory management systems playing central roles in operational efficiency Rising client expectations for personalized experiences are driving the need for more sophisticated event coordination and staff management capabilities

Salary Evaluation

The offered salary range of $55,000-$65,000 is competitive for mid-level event coordination roles in the Minneapolis metropolitan area, though slightly below the upper market range of $70,000 for similar positions with extensive experience

Role Significance

Typically manages 10-20 event staff members with seasonal fluctuations, coordinating with multiple vendors and internal stakeholders
Mid-level operational role with significant autonomous decision-making authority in daily operations and event execution

Key Projects

Large-scale corporate events requiring complex logistics and multiple staff coordination High-profile social events demanding precise timing and flawless execution Staff training and development programs to maintain service standards Inventory system optimization and warehouse efficiency improvements

Success Factors

Strong operational leadership combining logistics expertise with people management skills Ability to maintain calm under pressure while managing multiple concurrent event preparations Excellence in client relationship management and vendor coordination Proactive problem-solving mindset with focus on preventive measures

Market Demand

High demand with steady growth projected as corporate events and social gatherings continue to rebound, particularly in metropolitan areas with strong business presence

Important Skills

Critical Skills

Operational Management: Essential for maintaining efficient warehouse and inventory systems People Leadership: Critical for managing diverse event staff and maintaining service standards Problem-solving: Vital for handling real-time event challenges and maintaining client satisfaction

Beneficial Skills

Project Management Methodologies Advanced scheduling software expertise Vendor relationship management Budget management experience

Unique Aspects

Comprehensive role combining operational management with client-facing responsibilities
Emphasis on both tactical execution and strategic planning aspects of event management
Strong focus on staff development and team leadership

Career Growth

2-3 years in role typically required before advancement to senior coordination or management positions

Potential Next Roles

Senior Event Coordinator Event Operations Manager Venue Operations Director Client Services Manager

Company Overview

Hire A Host

Hire A Host appears to be a professional event services provider focusing on high-quality event execution and staff provision

Regional player in the events industry with established presence in the Minneapolis-St. Paul metropolitan area
Strong local market position with potential for regional expansion based on service quality and operational excellence
Fast-paced, service-oriented environment with emphasis on teamwork and professional development
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  • Salary estimates and market demand analysis
  • Role significance and career growth potential
  • Critical success factors and key skills
  • Unique aspects of each position

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