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Assistant - QHSE - Job Opportunity at Fleet Management Limited

Hong Kong, HK
Full-time
Entry-level
Posted: June 27, 2025
On-site
HKD 300,000 - 420,000 per year (USD 38,000 - 54,000). This estimate reflects Hong Kong's maritime sector compensation for entry-level QHSE positions, considering the specialized nature of maritime compliance work, proximity to major shipping routes, and the technical requirements. The role's direct reporting to senior management and international scope justify the upper range of entry-level maritime positions.

Benefits

Comprehensive maritime industry exposure providing valuable sector-specific experience
Direct collaboration with senior management offering accelerated learning opportunities
International scope of work with global vessel operations enhancing cross-cultural competencies
Structured document control systems experience building transferable process management skills

Key Responsibilities

Lead coordination with technical teams to ensure critical safety campaigns and compliance protocols are executed across entire fleet operations, directly impacting vessel safety standards and regulatory adherence
Compile and analyze global maritime incident data to provide strategic intelligence to senior leadership, enabling proactive risk management and fleet-wide safety improvements
Maintain and continuously improve Quality Management and Shipboard manuals, ensuring operational excellence and regulatory compliance across all maritime operations
Oversee comprehensive document control systems and maintain critical operational records that support fleet management decisions and regulatory reporting
Collect, analyze and synthesize Masters' reviews from all vessels to provide data-driven insights for fleet performance optimization and operational improvements
Develop and coordinate Ship-to-Ship transfer plans requiring class society approval, ensuring safe and compliant maritime operations
Analyze Port State Control feedback data to identify compliance trends and support fleet-wide improvement initiatives
Manage vendor relationships and invoice verification processes, ensuring accurate financial controls and operational cost management
Coordinate vessel takeover logistics and documentation preparation, supporting fleet expansion and operational continuity

Requirements

Education

Preferably Degree or Diploma holder in Science / Mathematics

Experience

1 year of relevant working experience

Required Skills

Excellent knowledge in MS Office and Microsoft 365 Fluent in Spoken and Written in English relevant working experience in the shipping industry
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Sauge AI Market Intelligence

Industry Trends

The maritime industry is experiencing unprecedented regulatory scrutiny following recent environmental incidents, driving increased demand for QHSE professionals who can navigate complex compliance frameworks. The International Maritime Organization's enhanced sulfur regulations and greenhouse gas reduction strategies require specialized knowledge that entry-level professionals can develop into highly valuable expertise. Digital transformation in shipping is revolutionizing traditional QHSE practices, with companies investing heavily in data analytics, IoT sensors, and predictive maintenance systems. This creates opportunities for tech-savvy QHSE professionals to bridge operational technology with safety management, making roles like this increasingly strategic. Supply chain disruptions and port congestion have heightened focus on operational efficiency and risk management in maritime operations. QHSE roles are evolving from compliance-focused positions to strategic business enablers that directly impact operational performance and cost management.

Role Significance

Typically operates within a small, specialized QHSE team of 3-5 professionals, reporting directly to senior management while collaborating with technical teams, masters, and external stakeholders. This structure provides exceptional learning opportunities and direct exposure to decision-making processes.
This is a strategic entry-level position with significant growth potential, characterized by direct access to senior leadership and involvement in critical operational decisions. The role serves as a crucial link between operational teams and executive management, providing visibility into company-wide strategic initiatives and positioning the incumbent for rapid advancement within the maritime industry.

Key Projects

Implementation of new maritime safety management systems requiring coordination across multiple vessels and shore-based operations Development of comprehensive incident response protocols that can be deployed fleet-wide during emergency situations Creation of digital compliance dashboards that provide real-time visibility into fleet safety performance and regulatory status Coordination of major vessel inspections and audits that determine operational licenses and insurance requirements

Success Factors

Deep understanding of international maritime regulations and ability to translate complex compliance requirements into practical operational procedures that can be implemented across diverse vessel types and international waters Strong analytical capabilities to identify patterns in incident data and operational feedback that can drive proactive safety improvements and cost reductions Exceptional communication skills to effectively coordinate between ship-based personnel, shore management, regulatory bodies, and external service providers across different time zones and cultural contexts Project management capabilities to handle multiple concurrent initiatives including safety campaigns, documentation updates, and vendor coordination while maintaining attention to detail in a high-stakes environment

Market Demand

High demand driven by regulatory complexity and industry growth. Maritime QHSE professionals are increasingly sought after as shipping companies prioritize risk management and regulatory compliance. Hong Kong's position as a major maritime hub creates sustained demand for qualified professionals who can manage multi-jurisdictional compliance requirements.

Important Skills

Critical Skills

Maritime regulatory knowledge is absolutely essential as this role requires understanding of multiple international frameworks including IMO conventions, flag state requirements, and port state control procedures. Without this foundation, the incumbent cannot effectively support compliance activities or provide meaningful input to senior management on regulatory matters. Data analysis and reporting capabilities are crucial for success in this role, as the position involves synthesizing complex operational data from multiple vessels into actionable intelligence for management decision-making. The ability to identify trends and communicate findings clearly directly impacts the company's operational effectiveness. Communication skills across cultural and hierarchical boundaries are vital, as the role requires coordination with ship masters, technical teams, senior management, and external stakeholders. Miscommunication in maritime operations can have serious safety and financial consequences.

Beneficial Skills

Knowledge of maritime insurance principles and claims management would enhance the incumbent's ability to support risk management activities and understand the financial implications of safety decisions Familiarity with digital maritime technologies including fleet management software, satellite communications, and IoT monitoring systems would position the incumbent for leadership in the industry's digital transformation Understanding of international trade and logistics operations would provide broader context for QHSE activities and support career development into operational management roles Project management certification would enhance the incumbent's ability to lead cross-functional initiatives and manage complex compliance projects involving multiple stakeholders

Unique Aspects

Direct involvement in Ship-to-Ship transfer operations, which are specialized high-risk maritime activities requiring detailed planning and regulatory approval, providing exposure to advanced maritime operations not available in standard shipping roles
Daily compilation and analysis of global maritime incidents, offering unique insights into industry-wide safety trends and risk patterns that inform strategic decision-making
Integration of technical operations with quality management systems, bridging the gap between operational maritime activities and corporate compliance requirements
Hands-on experience with vessel takeover procedures, providing comprehensive understanding of maritime asset management and transition processes

Career Growth

Career progression typically occurs within 2-4 years for high-performing individuals, with opportunities for international assignments and specialized certifications accelerating advancement. The maritime industry's project-based nature allows for rapid skill development and responsibility expansion.

Potential Next Roles

QHSE Officer with expanded responsibility for specific vessel classes or operational regions, typically involving direct management of safety programs and regulatory relationships Senior QHSE Specialist focusing on specialized areas such as environmental compliance, port state control management, or emergency response coordination Fleet Operations Coordinator combining QHSE expertise with broader operational responsibilities including crew management and voyage planning Regional QHSE Manager overseeing multiple fleets or operational areas with team leadership responsibilities and strategic planning involvement

Company Overview

Fleet Management Limited

Fleet Management Limited operates as a specialized maritime services company providing comprehensive vessel management solutions including technical management, crew services, and regulatory compliance support. The company's focus on quality and safety management systems positions it as a professional service provider in Hong Kong's competitive maritime sector, serving both local and international clients with diverse fleet requirements.

Established player in Hong Kong's maritime services sector, competing with both large international ship management companies and specialized regional operators. The company's emphasis on QHSE positions it well for clients requiring enhanced regulatory compliance and risk management capabilities in an increasingly regulated industry environment.
Hong Kong-based operations provide strategic access to major Asian shipping routes and proximity to key maritime regulatory bodies. The location offers exposure to diverse vessel types, international clients, and complex multi-jurisdictional compliance requirements that enhance professional development opportunities.
Maritime industry culture emphasizing safety, precision, and international collaboration. The work environment typically involves interaction with diverse stakeholders including ship officers, regulatory officials, and technical specialists, fostering development of strong cross-cultural communication skills and global maritime industry networks.
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