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Executive Assistant - Job Opportunity at Bombardier

Dubai, AE
Full-time
Mid-level
Posted: June 17, 2025
Hybrid
AED 120,000 - 180,000 per year (USD 32,000 - 49,000), reflecting Dubai's competitive market for experienced executive assistants in the aerospace sector, with potential for higher compensation based on multilingual capabilities and international experience

Benefits

Competitive salary package positioned to attract top-tier executive support talent in the international aviation market
Comprehensive benefits package including health coverage and retirement planning typical of global aerospace companies
Generous employee assistance program providing mental health, financial counseling, and personal support services
Annual leave allowance that recognizes work-life balance needs for high-pressure executive support roles
Performance-based annual bonus structure directly tied to individual and company achievements
Personalized development plans designed to advance career progression within the global aviation industry
Access to world-class company resources and collaboration opportunities across international markets
Flexible and hybrid work policies that accommodate international time zone coordination

Key Responsibilities

Serve as strategic administrative partner to international sales leadership team including VP and Regional Vice Presidents, managing complex multi-regional operations
Develop and prepare high-impact presentations and comprehensive sales reports that influence executive decision-making and client relationships
Oversee financial administration through expense report preparation and management, ensuring compliance with international business standards
Lead coordination of global team conference calls, facilitating communication across multiple time zones and cultural contexts
Manage sophisticated calendar coordination for Vice President International with strategic prioritization of meetings and deadline management
Act as primary communication gatekeeper, screening and prioritizing executive communications to optimize leadership efficiency
Coordinate complex international travel arrangements including multi-city itineraries, accommodation, and ground transportation logistics
Execute event planning and marketing coordination that supports business development initiatives and client relationship building
Manage customer relationship touchpoints by directing inquiries to appropriate sales team members and maintaining service excellence
Produce multilingual business correspondence and prepare complex documents requiring advanced software proficiency and cultural sensitivity
Serve as liaison between executive leadership and stakeholders, ensuring timely information flow and action item completion
Maintain strategic relationships with direct reports and senior management across the organization
Oversee team administrative functions including timesheet monitoring and leave management to ensure operational continuity

Requirements

Education

Associate degree or equivalent

Experience

More than 5 years of relevant experience or equivalent combination of education and experience

Required Skills

Be able to work in a minimal supervision environment, involving coordination and organization of work methods for the assigned duties Flexible team player able to adapt to international time zones Hold previous experience supporting a UHNW family, Sr Executive or Government Official is a plus Master the advanced tools of the Microsoft Office suite, and you have a natural comprehension of computer applications (i.e., SAP, Concur, Excel, Word, PowerPoint, Outlook, Salesforce.com, etc.) Bilingual English. French language command and any additional languages such as Arabic, Chinese, Russian, Spanish, spoken and written (perfect command of terminology, syntax, grammar, and punctuation) is an asset Ability to work under pressure and handle multiple priorities
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Sauge AI Market Intelligence

Industry Trends

The aviation industry is experiencing significant recovery and growth post-pandemic, with business jet demand reaching record levels as companies prioritize flexible travel solutions and executives seek safer, more efficient transportation options International sales operations in aerospace are becoming increasingly complex, requiring executive assistants who can navigate multiple regulatory environments, cultural nuances, and time zones as companies expand their global reach Digital transformation in aerospace companies is driving demand for executive support professionals who are proficient in advanced software platforms including CRM systems, expense management tools, and virtual collaboration technologies The Middle East aviation market, particularly Dubai, is experiencing unprecedented growth as a hub for international business aviation, creating premium opportunities for executive support roles in global aerospace companies

Role Significance

Likely supporting a team of 8-15 international sales professionals including regional vice presidents, with coordination responsibilities extending across multiple geographic markets and cultural contexts
This is a mid-to-senior level executive support role with significant responsibility for managing international operations and serving as a strategic partner to C-level and VP-level executives, indicating substantial organizational trust and decision-making authority

Key Projects

International sales campaign coordination and executive presentation development Global conference and client event planning with multi-million dollar business implications Cross-cultural communication facilitation for high-value client relationships Strategic calendar management for executives managing billion-dollar aircraft sales portfolios

Success Factors

Cultural intelligence and adaptability to work effectively across diverse international markets including Middle East, Asia, Europe, and Americas Advanced technological proficiency to leverage sophisticated business systems while maintaining security protocols for confidential aerospace industry information Exceptional discretion and judgment when handling sensitive business information, client relationships, and executive communications in a highly regulated industry Proactive problem-solving abilities to anticipate needs and resolve complex logistical challenges across multiple time zones and regulatory environments Strong relationship-building skills to serve as a professional representative of executive leadership and maintain relationships with high-net-worth clients and government officials

Market Demand

High demand driven by Dubai's position as a global aviation hub and the aerospace industry's recovery, with particular value placed on candidates with international experience and multilingual capabilities

Important Skills

Critical Skills

Multilingual communication abilities are essential for success in Dubai's international business environment, where clients and stakeholders represent diverse cultural and linguistic backgrounds, making language skills a competitive differentiator Advanced software proficiency in enterprise systems like SAP and Salesforce is crucial as aerospace companies rely heavily on integrated business systems for managing complex sales processes, customer relationships, and regulatory compliance Cultural sensitivity and international business etiquette knowledge are fundamental for representing executive leadership in cross-cultural contexts and maintaining relationships with government officials and high-net-worth individuals from various countries

Beneficial Skills

Aviation industry knowledge and understanding of aircraft specifications, regulatory requirements, and market dynamics would enhance credibility and effectiveness when communicating with clients and internal stakeholders Project management certification or experience would be valuable for coordinating complex international events, sales campaigns, and multi-stakeholder initiatives Diplomatic protocol experience or government relations background would be advantageous given the significant government and military aircraft sales component of Bombardier's business model

Unique Aspects

Opportunity to work directly with ultra-high-net-worth individuals, government officials, and Fortune 500 executives in the context of multi-million dollar aircraft transactions
Exposure to international aerospace regulations, diplomatic protocols, and cross-cultural business practices across multiple continents
Access to cutting-edge aviation technology and involvement in the sales process of some of the world's most advanced business aircraft
Position offers unique combination of luxury services coordination and complex international business operations in the prestigious aviation industry

Career Growth

Typically 3-5 years to advance to senior executive support or management roles, with accelerated progression possible based on language skills, cultural competency, and international business acumen

Potential Next Roles

Executive Assistant to C-Suite executives or Board of Directors Administrative Manager or Executive Services Manager overseeing multiple executive support staff Business Operations Coordinator in international sales or marketing departments Client Relations Manager in luxury goods or aerospace sectors

Company Overview

Bombardier

Bombardier is a Canadian multinational aerospace and transportation company, renowned as one of the world's leading manufacturers of business jets and specialized aircraft, with a strong global presence and reputation for innovation in aviation technology

Industry leader in business aviation with significant market share in the luxury and corporate jet segments, competing directly with Gulfstream, Dassault, and Embraer in the high-end aircraft market
Dubai office serves as a critical hub for Middle East, Africa, and Asian markets, representing some of the world's fastest-growing regions for business aviation and government aircraft sales
Global aerospace culture emphasizing precision, safety, innovation, and high-performance standards, with international collaboration being essential to daily operations and business success
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