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Executive Assistant (at the rank of Clerk II) - Job Opportunity at Hong Kong University

Hong Kong, Hong Kong
Full-time
Mid-level
Posted: March 14, 2025
On-site
HKD 288,000 - 360,000 per year based on Hong Kong university pay scales and market conditions for similar roles

Benefits

Contract-end gratuity
University retirement benefits scheme (up to 10% of basic salary)
Annual leave
Medical benefits
Professional development in academic environment

Key Responsibilities

Master's program administrative coordination
Course materials preparation and management
Department seminar and workshop organization
Administrative team support
Evening program support

Requirements

Education

Bachelor's degree

Experience

2 years relevant experience

Required Skills

Written and spoken English proficiency Written and spoken Chinese proficiency IT proficiency in common computer applications Team collaboration Self-motivation Strong sense of responsibility Independent work capability
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Sauge AI Market Intelligence

Industry Trends

Higher education institutions are increasingly focusing on international program management, requiring bilingual administrative staff with cross-cultural competencies. Universities are expanding their evening and flexible learning programs, creating demand for administrative staff willing to work non-traditional hours. Digital transformation in higher education is driving need for administrators with strong technology skills and adaptability.

Role Significance

Typically part of a 5-8 person administrative team supporting academic department operations
Mid-level administrative position with significant program support responsibilities and direct impact on student experience

Key Projects

International master's program coordination Academic event management Student services support Departmental communications management Administrative process improvement initiatives

Success Factors

Strong cultural awareness and ability to work in multicultural academic environment Excellent time management skills to handle evening program requirements Advanced organizational abilities for managing multiple administrative priorities Strong interpersonal skills for working with faculty, students, and administrative colleagues

Market Demand

Moderate to High, with increasing demand due to expansion of international education programs and administrative modernization initiatives in Hong Kong's tertiary education sector

Important Skills

Critical Skills

Bilingual proficiency essential for international program support Administrative technology skills crucial for modern university operations Cross-cultural communication abilities vital for diverse academic environment

Beneficial Skills

Project management capabilities Event planning experience Financial processing knowledge Student information system expertise

Unique Aspects

Evening work requirements indicate involvement in executive education or part-time master's programs
Bilingual requirement reflects international nature of program and student body
Two-year contract with renewal possibility suggests institutional commitment to role development

Career Growth

2-3 years in role before advancement, depending on performance and organizational opportunities

Potential Next Roles

Senior Executive Assistant Program Manager Department Administration Manager Academic Affairs Officer

Company Overview

Hong Kong University

Hong Kong University is one of Asia's leading educational institutions with a strong global reputation and comprehensive research capabilities

Top-ranked university in Asia with strong international academic partnerships and research output
Major employer in Hong Kong's education sector with significant influence in regional academic development
Professional academic environment with emphasis on international collaboration, research excellence, and administrative efficiency
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