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Graduate Program Administrator - Job Opportunity at University of Calgary - School of Architecture, Planning and Landscape

Calgary, Canada
Full-time
Mid-level
Posted: January 31, 2025
On-site
CAD 65,000 - 85,000 per year based on role requirements and Calgary market conditions

Benefits

Union membership with AUPE providing strong job security and benefits
Educational environment offering professional development
Dual-campus work environment with future consolidated downtown location
Public sector benefits package
Comprehensive healthcare coverage
Pension plan

Key Responsibilities

Academic program administration and student support for three master's degree programs
Policy evaluation and procedural recommendations to Associate Deans
Student registration and enrollment management
Program requirement tracking and graduation clearance
Faculty calendar and timetable management
Confidential administrative support for academic reviews and appeals
Student progress monitoring and reporting
Cross-functional support for PhD program administration

Requirements

Education

Post-secondary degree

Experience

5-7 years of related experience

Required Skills

Knowledge of University of Calgary policies and procedures PeopleSoft proficiency Microsoft Office applications expertise Excellent written and verbal communications Organizational and time management abilities Administrative experience in university environment (asset) Discretionary decision-making capabilities Student service orientation
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Sauge AI Market Intelligence

Industry Trends

Higher education institutions are increasingly focusing on urban presence and community integration Growing emphasis on interdisciplinary approaches in design education Shift towards digital administration systems in academic program management Increasing focus on student experience and support services

Role Significance

Part of academic administrative team, typically 5-10 direct colleagues in similar administrative roles
Mid-level administrative position with significant autonomy and decision-making authority in program administration

Key Projects

Program expansion management Student enrollment growth initiatives Administrative systems modernization Policy development and implementation

Success Factors

Strong understanding of academic policies and procedures Excellent stakeholder management skills Ability to manage complex administrative processes Strong attention to detail and accuracy Adaptability to changing institutional environment

Market Demand

Moderate to high demand for experienced academic administrators, particularly in growing programs

Important Skills

Critical Skills

Academic policy expertise Student information system management Stakeholder communication Process optimization Confidential information management

Beneficial Skills

Change management experience Project coordination Cross-functional collaboration Educational technology familiarity

Unique Aspects

Involvement in significant faculty growth phase from 400 to 1200 students
Dual-campus operation transitioning to consolidated downtown location
Focus on becoming North America's most community-embedded design school

Career Growth

2-4 years in role before advancement opportunity

Potential Next Roles

Senior Program Administrator Academic Operations Manager Student Services Director Faculty Operations Manager

Company Overview

University of Calgary - School of Architecture, Planning and Landscape

Major public research university with strong focus on innovation and entrepreneurship

Leading Canadian university with significant growth trajectory
Dominant position in Calgary's higher education landscape with expanding urban presence
Professional academic environment with strong emphasis on equity, diversity, and inclusion
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