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Manager (Administrative Assistant II) - Job Opportunity at Hong Kong University

Hong Kong, Hong Kong
Full-time
Senior
Posted: March 7, 2025
On-site
HKD 45,000-60,000 per month based on Hong Kong university administrative scales and experience requirements

Benefits

Contract-end gratuity with up to 10% of base salary
University retirement benefits scheme contribution
Annual leave allowance
Medical benefits package
Career development in prestigious academic environment

Key Responsibilities

Lead HR operations including recruitment, promotion and personnel management
Oversee taught-master degree programme administration
Manage financial operations and budget control
Direct team of clerical staff for service delivery
Coordinate academic events and program activities
Handle high-level administrative duties and special projects

Requirements

Education

Bachelor's degree

Experience

8 years total with 5 years supervisory experience

Required Skills

Excellent written and spoken English Chinese language proficiency (Putonghua and Cantonese) Advanced communication skills Strong interpersonal abilities Organizational management Time management expertise Problem-solving capabilities IT knowledge Independent work ability Team collaboration Multi-tasking under pressure Detail orientation Leadership ability
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Sauge AI Market Intelligence

Industry Trends

Higher education institutions are increasingly emphasizing operational efficiency and program management excellence amid growing competition Rising demand for bilingual administrative leaders in Hong Kong's academic sector reflects the region's position as an educational hub Universities are strengthening their administrative infrastructure to support research and teaching excellence

Role Significance

Direct supervision of small clerical team (typically 3-5 staff members) with broader departmental coordination responsibilities
Mid-to-senior management position with significant operational autonomy and strategic input into departmental administration

Key Projects

Academic program administration modernization HR process optimization initiatives Department-wide event management Staff development and training programs Administrative systems enhancement

Success Factors

Strong cultural competency and ability to bridge Western and Chinese academic environments Excellence in stakeholder management across academic and administrative domains Proven track record in process improvement and team leadership Advanced project management capabilities with focus on academic administration

Market Demand

High demand for bilingual administrative leaders in Hong Kong's academic sector, particularly those with both HR and academic program management experience

Important Skills

Critical Skills

Bilingual proficiency critical for bridging international faculty and local administration HR management expertise essential for departmental growth and talent management Program administration capabilities crucial for maintaining academic excellence

Beneficial Skills

Change management experience Digital transformation knowledge International education sector experience Budget management expertise

Unique Aspects

Rare combination of HR and academic program management responsibilities
Bilingual environment requiring sophisticated language skills
Strategic position within engineering department of prestigious university

Career Growth

2-4 years in role before advancement, depending on performance and organizational growth

Potential Next Roles

Senior Administrative Manager Department Head of Administration Director of Academic Programs University Administrative Director

Company Overview

Hong Kong University

Hong Kong University is one of Asia's leading higher education institutions with a strong global reputation for academic excellence and research impact

Consistently ranked among top universities globally, particularly strong in engineering and technology disciplines
Major player in Hong Kong's higher education landscape with significant international partnerships
Professional academic environment emphasizing excellence, innovation, and cross-cultural collaboration
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