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Medical Promotional Material Review Coordinator - Job Opportunity at Systems Ally

Remote, US
Contract
Mid-level
Posted: April 18, 2025
Remote
USD 58,240 - 62,400 per year

Benefits

Comprehensive health insurance package for contract position indicating commitment to contractor wellbeing
Standard 40-hour work week with predictable Monday-Friday schedule enhancing work-life balance
Remote work arrangement offering flexibility and cost savings

Key Responsibilities

Lead data-driven documentation and approval processes for medical promotional materials through Veeva Vault system
Manage complex reference documentation including Data on File (DOF) and copyright permissions workflows
Drive compliance and quality assurance for promotional and non-promotional materials
Coordinate cross-functional communication between medical teams and stakeholders
Maintain and optimize procedural documentation and compliance tracking systems

Requirements

Education

Bachelor's degree (Preferred)

Experience

2+ years supporting Medical Affairs teams in Pharma/Biotech/Devices OR Master's degree and 1+ year related experience

Required Skills

Veeva PromoMats and Veeva MedComms expertise Advanced proficiency in Excel, PowerPoint, and Word Project management capabilities Strong analytical thinking Detail orientation Communication skills Problem-solving abilities Interpersonal relationship building Independent work management Adaptability in fast-paced environment
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Sauge AI Market Intelligence

Industry Trends

The pharmaceutical industry is experiencing increased regulatory scrutiny, driving demand for expertise in promotional material compliance and documentation. Digital transformation in pharma is accelerating, with Veeva Systems becoming the dominant platform for content management, creating high demand for specialists. The shift toward remote work in regulatory and compliance roles is becoming permanent, with companies adapting their processes for virtual collaboration.

Salary Evaluation

The offered salary range of $58,240-62,400 annually is slightly below market average for this specialized role, where similar positions typically command $65,000-85,000 depending on location and experience level. However, the remote work arrangement provides cost-of-living advantages.

Role Significance

Typically part of a 5-8 person regulatory affairs or medical affairs team, with matrix reporting to compliance and medical departments.
Mid-level specialist position with significant responsibility for ensuring regulatory compliance and maintaining quality standards in promotional materials.

Key Projects

Implementation and optimization of Veeva Vault workflows for promotional material review Development and maintenance of reference documentation systems Copyright compliance program management Cross-functional process improvement initiatives

Success Factors

Deep understanding of pharmaceutical regulatory requirements and promotional material guidelines Strong project management capabilities with attention to detail Excellent stakeholder management and communication skills Ability to balance multiple priorities in a fast-paced environment

Market Demand

High demand with growing trajectory. The increasing complexity of regulatory requirements and digital transformation initiatives in pharma are creating sustained demand for promotional material review specialists.

Important Skills

Critical Skills

Veeva Vault proficiency is essential due to its dominance in pharma content management Regulatory compliance knowledge is fundamental for role success Project management capabilities are crucial for handling multiple concurrent reviews

Beneficial Skills

Experience with automation tools for workflow optimization Knowledge of multiple therapeutic areas Understanding of copyright law and intellectual property management

Unique Aspects

Specialized focus on Veeva Vault system expertise
Combination of technical documentation and regulatory compliance responsibilities
Strong emphasis on cross-functional collaboration in a remote environment

Career Growth

2-3 years in role typically required before advancement to senior specialist or management positions

Potential Next Roles

Senior Regulatory Affairs Specialist Medical Affairs Manager Compliance Manager Promotional Review Manager

Company Overview

Systems Ally

Systems Ally appears to be a specialized staffing or consulting firm focusing on pharmaceutical industry support services, particularly in regulatory and compliance areas.

Mid-sized service provider in the pharmaceutical support services sector, competing with larger consulting firms while maintaining specialized expertise.
National presence in the US market with remote work capabilities extending their operational reach.
Professional service environment with emphasis on regulatory compliance and quality, balanced with modern remote work practices.
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