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Project Analyst - Job Opportunity at Condominium Authority of Ontario

Toronto, Canada
Full-time
Mid-level
Posted: August 1, 2025
Hybrid
CAD 65,000 - CAD 85,000 annually, based on mid-level project analyst roles in Toronto's public sector with hybrid work arrangements. The competitive compensation mentioned suggests positioning toward the higher end of this range, with government benefits typically adding 20-25% additional value.

Benefits

Competitive compensation package positioning the organization as an attractive employer in Ontario's public sector
Comprehensive health benefits coverage ensuring employee wellness and financial protection
Pension matching program providing long-term financial security and retirement planning support
Hybrid work environment offering flexibility with 3 days in-office and 2 days remote work
Professional development opportunities in a collaborative learning environment that supports career growth
Work-life balance commitment reflecting modern workplace values and employee well-being priorities
Prime Toronto financial district location providing access to urban amenities and networking opportunities

Key Responsibilities

Lead strategic initiative coordination across multiple business units, ensuring organizational alignment and successful delivery of CAO's key objectives
Drive project execution excellence by overseeing workstreams and managing deliverables within defined scope and timeline parameters
Develop integrated project scheduling frameworks that identify critical dependencies and proactively address potential risks to project success
Create executive-level project intelligence through consolidated reporting and strategic briefings for senior leadership and steering committees
Establish comprehensive project governance through documentation management including charters, status reports, and communication plans
Facilitate organizational accountability by tracking meeting decisions, action items, and deliverables across the Software Development Lifecycle
Implement risk management protocols by monitoring progress, identifying blockers, and developing mitigation strategies with stakeholders
Contribute to enterprise portfolio management by supporting project prioritization and organizational capacity optimization
Drive Agile transformation by participating in SCRUM ceremonies and ensuring coordination across cross-functional delivery teams
Enable organizational decision-making through project dashboard development and KPI visualization for stakeholder communication
Manage end-to-end project delivery for smaller initiatives while building independence in program component management
Support strategic procurement operations through RFS and RFQ preparation, ensuring compliance with best practices and documentation standards
Provide analytical decision support through cost-benefit analysis and comparative reporting for strategic initiatives

Requirements

Education

A university degree or college diploma in a related field (e.g., business administration, public administration, project management) or equivalent combination of education and relevant experience

Experience

3–7 years of experience supporting project delivery in hybrid or Agile environments, ideally in roles such as Project Analyst, Project Control Officer, and Scrum Master

Required Skills

Demonstrated ability to support project planning, coordination, and reporting across cross-functional teams Experience managing resourcing and capacity tracking across business units Working knowledge of project management tools such as MS Project, Microsoft Teams, Azure DevOps, and PowerBI Advanced proficiency in Microsoft Office, particularly Excel (pivot tables, charts, formulas) and Outlook Excellent attention to detail, organizational skills, and analytical capabilities Strong written and verbal communication skills, with the ability to clearly present data and project updates to diverse audiences Demonstrated discretion, political acuity, and sound judgment in handling sensitive information Proactive mindset with a willingness to take ownership of smaller initiatives or workstreams to support broader project success
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Sauge AI Market Intelligence

Industry Trends

Digital transformation in government and regulatory bodies is accelerating, creating increased demand for project analysts who can bridge traditional public sector operations with modern agile methodologies and digital solutions The condominium and property management sector in Ontario is experiencing rapid growth due to urbanization trends, requiring specialized regulatory oversight and creating stable career opportunities in this niche market Hybrid work models are becoming permanently embedded in Canadian public sector organizations, with structured in-office collaboration requirements becoming the new standard rather than fully remote arrangements Agile and SCRUM methodologies are increasingly being adopted by government agencies and regulatory bodies, creating demand for professionals who can facilitate this transformation while maintaining compliance and governance standards

Role Significance

Likely working within a project management office of 3-5 professionals, reporting to senior management while collaborating across multiple business units. The role involves coordinating with various stakeholders but appears to be an individual contributor position with potential for team leadership opportunities.
This is a mid-level individual contributor role with significant cross-functional influence and exposure to executive leadership. The position offers substantial autonomy in managing smaller projects while supporting larger strategic initiatives, indicating a role designed for career progression.

Key Projects

Digital transformation initiatives for condominium sector regulatory services and online platform development Process improvement projects focusing on dispute resolution services and stakeholder engagement systems Procurement and vendor management projects for technology solutions and professional services Compliance and governance projects ensuring alignment with government administrative agreements and regulatory requirements

Success Factors

Mastery of both traditional project management methodologies and agile frameworks, enabling effective navigation of public sector governance requirements while maintaining delivery agility and stakeholder satisfaction Strong stakeholder management and communication skills to effectively coordinate across diverse business units, present to executive leadership, and facilitate productive relationships with government partners and industry stakeholders Analytical and problem-solving capabilities to identify risks early, develop mitigation strategies, and provide data-driven insights that support strategic decision-making in a regulatory environment Adaptability and change management skills to support organizational transformation while maintaining operational excellence in a rapidly evolving regulatory landscape

Market Demand

Moderate to High - The specialized nature of regulatory project management combined with the growing condominium sector in Ontario creates steady demand, while the hybrid work requirement and specific tool expertise may limit the candidate pool

Important Skills

Critical Skills

Project management tool proficiency (MS Project, Azure DevOps, PowerBI) is essential as these platforms form the backbone of project coordination and reporting in modern digital organizations, with Azure DevOps specifically indicating integration with Microsoft's enterprise ecosystem that is standard in government operations Advanced Excel skills including pivot tables and formulas are crucial for data analysis, reporting, and dashboard creation that supports executive decision-making and stakeholder communication in a data-driven regulatory environment Agile/SCRUM methodology experience is increasingly critical as government organizations adopt these frameworks to improve delivery speed and stakeholder satisfaction while maintaining governance and compliance requirements

Beneficial Skills

Knowledge of government procurement processes and regulations would enhance effectiveness in the procurement coordination aspects of the role and provide broader public sector career opportunities Understanding of condominium law and property management frameworks would accelerate contribution to CAO's mission and provide specialized expertise for career advancement within the real estate regulatory sector Business analysis and process improvement skills would support the organization's continuous improvement objectives and provide additional career path options in operations and strategic planning roles

Unique Aspects

Specialized exposure to condominium law and regulatory frameworks, providing niche expertise that is highly transferable within the broader property management and real estate sectors
Direct involvement in digital transformation within a government-delegated authority, offering experience with both public sector governance requirements and modern technology implementation
Cross-functional project coordination experience spanning legal, financial, technology, and stakeholder engagement domains within a specialized regulatory environment
Opportunity to influence policy and operational frameworks in a relatively new regulatory organization, providing experience with organizational development and process creation

Career Growth

Typically 2-3 years to progress to senior project management roles, with potential for accelerated advancement given the specialized regulatory knowledge and cross-functional exposure this position provides

Potential Next Roles

Senior Project Manager positions leading larger strategic initiatives and managing project teams Program Manager roles overseeing multiple related projects and strategic portfolios Project Management Office (PMO) leadership positions with organizational transformation responsibilities Business Analysis or Operations Management roles leveraging analytical and process improvement expertise

Company Overview

Condominium Authority of Ontario

The Condominium Authority of Ontario operates as a delegated administrative authority under the Ontario government, serving as the primary regulatory body for the province's condominium sector. As a relatively new organization established to enhance consumer protection and support dispute resolution, CAO represents a modern approach to regulatory governance with emphasis on digital services and stakeholder engagement.

CAO holds a unique position as the sole regulatory authority for Ontario's condominium sector, providing job security and specialized career development opportunities. The organization's mandate and government backing ensure stability while its focus on innovation and digital transformation offers exposure to modern business practices.
Based in Toronto's financial district with province-wide regulatory authority, the organization serves over 1.3 million condominium residents across Ontario. This positioning provides exposure to both urban and regional market dynamics while maintaining connection to Ontario's government and business networks.
The organization emphasizes collaboration, innovation, and work-life balance with a structured hybrid model. The combination of public sector stability with private sector agility creates an environment focused on results and continuous improvement while maintaining professional development opportunities.
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