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Practice Administrator - Job Opportunity at Minnesota Oncology

Saint Paul, United States
Full-time
Senior
Posted: August 8, 2025
On-site
USD 120,000 - 150,000 per year

Benefits

Comprehensive medical coverage providing financial security for major healthcare expenses
Full dental insurance ensuring oral health maintenance without out-of-pocket costs
Vision insurance covering eye care and corrective lenses for optimal workplace performance
Life insurance providing family financial protection and peace of mind
Generous paid time off enabling work-life balance and personal wellness
Complimentary short-term and long-term disability coverage protecting income during health challenges
401(k) retirement plan with company matching contributions accelerating wealth building
Wellness program with financial incentives rewarding healthy lifestyle choices
Tuition reimbursement supporting professional development and career advancement
Employee assistance program providing confidential support for personal and work challenges
Employee discount program offering savings at popular retailers
Free parking eliminating daily commuting costs and convenience concerns
Career growth and development opportunities fostering professional advancement
Supportive team environment with comprehensive resources for success

Key Responsibilities

Design and implement strategic clinic policies and workflows that drive operational efficiency, ensure regulatory compliance, and enhance patient satisfaction across 10-15 oncology clinic locations
Lead comprehensive analysis of operational trends and provide data-driven strategic recommendations to senior leadership for achieving organizational growth and performance objectives
Develop, monitor, and optimize key performance indicators (KPIs) across all clinic sites to drive continuous improvement and measurable business outcomes
Strategically optimize patient access through advanced scheduling procedures, comprehensive staff support systems, and efficient template management to maximize clinic capacity
Collaborate with clinical and administrative leadership teams to ensure site-level operations align with strategic organizational objectives and long-term growth plans
Build, mentor, and lead high-performing teams of clinic managers and employees while fostering a culture of collaboration, accountability, and exceptional patient care
Leverage cutting-edge technology solutions and process improvements to support evolving business needs and operational scalability across the multi-site practice
Establish effective communication frameworks and standardized reporting procedures to ensure seamless information flow and operational transparency across all clinic locations
Oversee comprehensive resource planning including staffing optimization, facilities management, and technology deployment to support clinic growth and performance excellence
Prepare and present detailed operational reports and performance analytics to support executive decision-making and track progress toward strategic goals
Ensure strict adherence to organizational values, mission statement, and compliance standards including US Oncology Compliance Program requirements
Lead the strategic development and seamless integration of new clinic locations to support organizational expansion and market growth initiatives

Requirements

Education

Bachelor's degree in Healthcare Administration, Business, Finance, or a related field

Experience

Minimum 7 years of progressive leadership experience in healthcare operations, preferably in a multi-site or outpatient clinic setting

Required Skills

Demonstrated ability to lead through change and scale operations in a fast-paced clinical environment Experience using KPIs and dashboards to drive operational decisions Leadership experience in oncology or specialty care settings Experience with managing scheduling and patient access functions Project management and process improvement capabilities

Certifications

Certification in project management preferred Process improvement certification preferred
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Sauge AI Market Intelligence

Industry Trends

Healthcare administration is experiencing rapid digital transformation with increased emphasis on data analytics, patient experience optimization, and operational efficiency metrics. Multi-site healthcare operations are becoming increasingly complex as organizations seek to standardize processes while maintaining local flexibility and responsiveness to community needs. The oncology sector specifically is seeing significant growth due to an aging population and improved cancer survival rates, creating demand for specialized administrative professionals who can manage complex treatment workflows, coordinate multidisciplinary care teams, and optimize resource allocation across diverse service lines including medical, surgical, and radiation oncology. Healthcare organizations are increasingly focused on value-based care models, requiring practice administrators to demonstrate measurable improvements in patient outcomes, operational efficiency, and cost management while maintaining high levels of patient satisfaction and regulatory compliance in an evolving healthcare landscape.

Salary Evaluation

The offered salary range of $120,000-$150,000 is competitive and aligns well with national averages for senior healthcare practice administrators managing multi-site operations. This compensation level reflects the significant scope of responsibility including oversight of 10-15 clinic locations, team leadership, and strategic operational management in the specialized oncology sector.

Role Significance

The position involves leading a distributed team structure including direct supervision of multiple clinic managers who oversee day-to-day operations at individual locations, plus indirect leadership influence over clinical and administrative staff across all sites, likely representing management oversight of 100+ employees across the multi-site network.
This is a senior-level leadership position with significant operational authority and strategic influence within the organization. The role reports to the Director of Practice Operations and has direct management responsibility for clinic managers across 10-15 locations, indicating substantial organizational impact and decision-making authority in daily operations and long-term planning.

Key Projects

Implementation of new clinic location openings including operational planning, staff recruitment, policy development, and integration with existing systems and workflows Development and deployment of standardized operational procedures and performance measurement systems across all clinic locations to ensure consistency and quality of patient care delivery Leadership of technology initiatives including electronic health record optimization, scheduling system enhancements, and data analytics platform implementation to improve operational efficiency and patient access

Success Factors

Strong analytical and data-driven decision-making capabilities are essential for monitoring KPIs across multiple locations, identifying operational trends, and implementing evidence-based improvements that drive measurable business outcomes and enhanced patient care quality. Exceptional leadership and change management skills are critical for building high-performing teams, fostering collaborative culture across diverse locations, and successfully implementing organizational changes while maintaining operational stability and staff engagement during periods of growth and transformation. Deep understanding of healthcare operations, regulatory compliance requirements, and oncology-specific workflows is necessary to ensure adherence to complex healthcare regulations, optimize specialized treatment protocols, and maintain the highest standards of patient safety and care coordination across multiple service lines.

Market Demand

High demand exists for experienced healthcare practice administrators, particularly those with multi-site management experience and oncology expertise. The specialized nature of oncology practice management, combined with industry growth and increasing operational complexity, creates strong job security and advancement opportunities for qualified professionals.

Important Skills

Critical Skills

Advanced data analytics and KPI management skills are absolutely essential for this role, as the position requires continuous monitoring of operational performance across 10-15 locations, identification of trends and improvement opportunities, and presentation of actionable insights to senior leadership for strategic decision-making and organizational goal achievement. Exceptional leadership and team development capabilities are fundamental to success, as the role involves direct management of clinic managers across multiple locations, fostering collaborative culture, driving accountability, and building high-performing teams while managing the complexities of distributed workforce leadership in a demanding healthcare environment. Comprehensive understanding of healthcare operations, regulatory compliance, and quality management is critical for ensuring adherence to complex healthcare regulations, maintaining accreditation standards, optimizing clinical workflows, and supporting the delivery of safe, effective patient care across diverse oncology service lines and treatment modalities.

Beneficial Skills

Project management certification and process improvement expertise would significantly enhance effectiveness in leading new clinic openings, implementing operational changes, and driving continuous improvement initiatives across the multi-site organization while minimizing disruption to patient care and staff productivity. Healthcare technology proficiency and experience with electronic health records, practice management systems, and data analytics platforms would provide competitive advantage in optimizing technological solutions, supporting digital transformation initiatives, and leveraging technology to improve operational efficiency and patient experience outcomes.

Unique Aspects

This role offers the distinctive opportunity to lead operations across multiple oncology specialties including medical, surgical, and radiation oncology, providing exposure to diverse aspects of cancer care delivery and comprehensive understanding of integrated oncology practice management in a complex healthcare environment.
The position combines strategic leadership responsibilities with hands-on operational management, offering direct impact on patient access and care quality while developing business acumen through KPI management, financial oversight, and organizational growth initiatives in a rapidly evolving healthcare sector.
Working in oncology provides meaningful professional purpose through direct contribution to cancer patient care outcomes, while the multi-site scope offers diverse operational challenges and leadership development opportunities rarely found in single-location healthcare administration roles.

Career Growth

Career advancement to director-level positions typically occurs within 3-5 years of successful performance in this role, while progression to executive leadership positions generally requires 5-8 years of demonstrated success in increasingly complex operational leadership roles with expanded scope and responsibility.

Potential Next Roles

Director of Practice Operations or Regional Operations Director positions providing broader organizational oversight and strategic planning responsibilities across larger geographic regions or multiple practice specialties within integrated healthcare systems Vice President of Operations or Chief Operating Officer roles in healthcare organizations, focusing on enterprise-wide operational strategy, business development, and organizational growth initiatives in hospital systems or large medical groups Healthcare consulting positions specializing in practice management optimization, operational efficiency improvement, or oncology practice development for healthcare consulting firms serving diverse client organizations nationwide

Company Overview

Minnesota Oncology

Minnesota Oncology is a well-established regional oncology practice serving patients across Minnesota and surrounding areas. The organization operates as a comprehensive cancer care provider offering medical oncology, surgical oncology, and radiation therapy services across multiple clinic locations, representing a significant presence in the regional oncology market.

As a multi-site oncology practice operating 10-15 full-service clinics, Minnesota Oncology holds a strong regional market position and demonstrates the scale and operational complexity typical of successful specialty healthcare organizations in competitive metropolitan markets with established patient referral networks and payer relationships.
The organization's substantial multi-site presence in the Twin Cities metropolitan area and broader Minnesota region indicates strong community integration, established relationships with referring physicians and healthcare systems, and the operational infrastructure necessary to support continued growth and market expansion.
The organization emphasizes diversity and inclusion, employee development, and collaborative teamwork while maintaining focus on exceptional patient care and operational excellence. The comprehensive benefits package and emphasis on professional growth suggest a culture that values employee retention and long-term career development within the organization.
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