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Records Manager - Analyst Trainee - Archives - Job Opportunity at County of Monmouth

Manalapan, US
Full-time
Mid-level
Posted: April 12, 2025
On-site
USD 55,000 - 70,000 annually based on public sector pay scales and regional market conditions

Benefits

Comprehensive Healthcare Coverage: Medical, dental, and vision insurance package typical of government positions
Life Insurance Protection: Standard public sector life insurance benefit
Public Sector Stability: Government position offering job security and retirement benefits
Standard Work Schedule: Predictable 8:30-4:30 hours promoting work-life balance

Key Responsibilities

Strategic Archives Management: Lead appraisal and preservation of historically significant documents with long-term institutional impact
Research Leadership: Direct and conduct advanced research activities utilizing archival materials to support organizational decision-making
Records Policy Development: Design and implement standardized records management policies affecting entire organization's information governance
Consultative Services: Provide expert guidance on archival resource utilization and document preservation to various stakeholders
Technical Operations Management: Coordinate cataloging, digital preservation, and records maintenance activities across departments
Compliance Oversight: Ensure organizational adherence to federal and state regulations regarding records management

Requirements

Education

Graduation from an accredited college or university. Master's degree in library science or history, preferred.

Experience

Two (2) years of experience in the collection, identification, evaluation, preservation and cataloging of historical documents. One (1) year experience in digital archiving and/or Digital Archiving Specialist Certificate. Two (2) years of experience in planning and development of records management programs and procedures.

Required Skills

Records Management Digital Archiving Research Methodology Policy Development Team Leadership Regulatory Compliance Document Preservation Information Systems Management

Certifications

Digital Archiving Specialist Certificate (Preferred)
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Sauge AI Market Intelligence

Industry Trends

Digital Transformation in Archives: The field is rapidly shifting towards digital preservation and access systems, requiring professionals to balance traditional archival skills with modern technology expertise. Increasing Regulatory Complexity: Growing data privacy and records management regulations are elevating the strategic importance of records management roles. Cross-functional Integration: Archives and records management are becoming more integrated with organizational knowledge management and digital transformation initiatives.

Role Significance

Typically leads a small team of 2-4 direct reports in public sector archives, with matrix management responsibilities across departments
Mid-level position with significant operational responsibility and potential for strategic impact in organizational information governance

Key Projects

Digital Archive Migration: Leading transition from physical to digital preservation systems Records Management Policy Modernization: Updating procedures to accommodate hybrid physical-digital environments Compliance Framework Implementation: Developing and maintaining regulatory compliance systems Historical Preservation Initiatives: Managing significant document preservation projects

Success Factors

Strong technical foundation in both traditional archival methods and digital preservation technologies Ability to balance operational efficiency with historical preservation requirements Excellence in stakeholder management across multiple departments and authority levels Forward-thinking approach to records management modernization

Market Demand

Moderate to High - Growing demand driven by digital transformation initiatives and increasing regulatory requirements in public sector organizations

Important Skills

Critical Skills

Digital Preservation Expertise: Essential for modernizing archives and ensuring long-term accessibility Regulatory Compliance Knowledge: Critical for maintaining legal and operational standards Project Management: Key for leading transformation initiatives and system implementations

Beneficial Skills

Change Management: Valuable for guiding digital transformation Data Analytics: Useful for improving archive accessibility and usage patterns Stakeholder Communication: Important for cross-departmental collaboration

Unique Aspects

Combination of traditional archival work with modern digital transformation initiatives
Public sector stability with opportunities for meaningful community impact
Balance of operational management and strategic planning responsibilities

Career Growth

2-4 years in role typical before advancement, depending on project success and organizational growth

Potential Next Roles

Senior Records Manager Archives Director Information Governance Manager Digital Preservation Specialist

Company Overview

County of Monmouth

County government organization providing essential public services and maintaining critical historical records for the community

Stable public sector employer with established operations and consistent funding
Significant local government entity with broad community impact and intergovernmental relationships
Traditional public sector environment with emphasis on process compliance and service quality
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