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Senior Executive Assistant/Executive Assistant - Job Opportunity at Hong Kong University

Hong Kong, Hong Kong
Full-time
Senior
Posted: April 16, 2025
On-site
HKD 360,000 - 480,000 per year based on Hong Kong University pay scales and market conditions

Benefits

Contract-end gratuity up to 10% of base salary
University retirement benefits scheme contribution
Annual leave allowance
Medical benefits package
Possibility of contract renewal

Key Responsibilities

Manage administrative operations for taught postgraduate programmes
Oversee student admissions and enrollment processes
Maintain comprehensive student records and course data
Coordinate programme publicity and student engagement activities
Execute programme evaluations and quality assurance measures
Handle stakeholder communications and inquiries
Support academic staff with administrative needs

Requirements

Education

Bachelor's degree

Experience

3 years minimum in tertiary institutions

Required Skills

Proficiency in written and spoken English Chinese language proficiency including Putonghua Strong interpersonal skills Attention to detail Self-motivation Task prioritization Deadline management MS Office proficiency Chinese word processing Design tool expertise (e.g. Canva)
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Sauge AI Market Intelligence

Industry Trends

Higher education institutions in Asia are increasingly emphasizing international program management capabilities Growing demand for bilingual administrative professionals in academic settings Increased focus on digital transformation in educational administration Rising importance of student experience management in competitive academic markets

Role Significance

Typically part of a 3-5 person administrative team supporting academic departments
Mid to senior-level position with significant operational impact on program success and student experience

Key Projects

Program administration modernization initiatives Student enrollment optimization projects Administrative process digitalization Student engagement program development

Success Factors

Strong cultural awareness and ability to work in multilingual environment Excellence in stakeholder management across cultural boundaries Proven ability to manage complex administrative systems Strong project management capabilities in academic context

Market Demand

High demand due to expansion of international education programs and growing needs for bilingual administrative professionals in academic institutions

Important Skills

Critical Skills

Bilingual proficiency is essential for bridging communication between Chinese and English-speaking stakeholders Administrative technology expertise crucial for modern program management Cultural competence vital for working in international academic environment

Beneficial Skills

Experience with academic program marketing Understanding of higher education quality assurance processes Knowledge of student visa and international education regulations

Unique Aspects

Rare opportunity to work in one of Asia's oldest and most prestigious Chinese studies departments
Strong emphasis on bilingual capabilities indicates important bridge role between Chinese and English academic environments
Position offers exposure to both traditional academic administration and modern educational management practices

Career Growth

2-4 years in role before advancement opportunities, depending on performance and organizational growth

Potential Next Roles

Program Manager Department Administration Head Academic Operations Director Senior Administrative Manager

Company Overview

Hong Kong University

Established in 1911, HKU is Hong Kong's oldest university and consistently ranks among Asia's top educational institutions

Premier position in Hong Kong's higher education sector with strong international recognition
Major influence in Asia-Pacific academic community with strong international partnerships
Traditional academic environment with emphasis on professionalism and international standards
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